PROPERTY MANAGEMENT
Facilities teams run on evidence, not memory
Planned maintenance generates itself from statutory cycles, reactive work flows from issue to verified completion, and the compliance matrix shows every building in RAG at a glance.
THE MATRIX
Every obligation on one grid
Sites down the side, obligations across the top, RAG in every cell. Due soon warnings arrive before anything lapses, an instructed marker shows when the visit is booked, and the whole grid exports when an auditor asks.
- Gas, electrical, fire, water and lifts
- Due soon windows per requirement
- Per asset tracking for multiple lifts
- Needs attention tiles
- Verified evidence behind every green
- CSV, Excel and PDF exports
THE LOOP
Issue to evidence without a gap
Issues arrive from residents, staff, inspections and QR scans. Work orders tender, appoint and complete with photos and certificates through ContractorPort, and verified evidence updates the matrix and the statutory logbook on its own.
- Issues from every channel
- Tendering with structured quotes
- Completion photos and certificates
- Certificates verified before counting
- Logbooks compiled automatically
- Inspections that raise their own actions
THE BUILDING RECORD
Know every building like you built it
Everything a facilities team touches lives against the site.
Asset registers
Every lift, boiler and panel with hazard flags and history.
Service agreements
Contracts with pricing models and renewal terms recorded.
Stock and consumables
Site stores with usage against work orders.
QR asset tags
Anyone on site reports against the right asset.
Year planner
Every planned visit and cycle across the year.
FM reporting
Spend against budget, vendor performance, compliance status.
Bring your compliance spreadsheet
We will load it into the matrix live and show you what it has been hiding.